Part-time, 12–15 hours per week
Percy Grainger Society — White Plains, New York
Location: Percy Grainger Home & Studio, 7 Cromwell Place, White Plains, NY
Schedule: Flexible hybrid schedule with regular on-site work and occasional evening or weekend hours
Compensation: $45–$55 per hour, depending on experience
Reports to: The President or a supervisor designated by the Board of Directors
The Percy Grainger Society preserves and shares the legacy of composer, pianist, and musical innovator Percy Grainger. The Society maintains his historic Home & Studio and its collections in White Plains, presents musical and educational programs, and connects an international community through membership, publications, and other activities.
The Society’s strategic priorities include financial sustainability, stronger public engagement, and preservation of—and increased access to—the house and collections.
The Society seeks a dependable, organized, and personable Coordinator to support the daily operations of the Percy Grainger Home & Studio and the Society’s membership, administrative, and public-facing activities.
The Coordinator will provide a consistent local presence, support care of the property and collections, organize visits and programs, coordinate volunteers and service providers, and assist with member engagement and administration. Working with the President, board members, and committee leaders, the Coordinator will help turn approved plans into well-organized activities.
Candidates must live in White Plains or sufficiently nearby to respond promptly to occasional building-related matters.
Home & Studio operations
Maintain a shared calendar of visits, programs, maintenance appointments, and other approved activities.
Respond to routine inquiries and arrange scheduled visits and property access.
Help provide a welcoming and accessible visitor experience while respecting the house’s historic character and collections.
Monitor routine property needs and coordinate approved maintenance, repair, and restoration work.
Serve as a liaison among contractors, consultants, and designated board representatives.
Collections and preservation
Support collections care and management in accordance with established handling, security, and documentation procedures.
Update collections inventories and records in PastPerfect, the Society’s collections management system.
Coordinate access for authorized researchers, consultants, and project volunteers.
Programs, volunteers, and community relationships
Coordinate schedules and logistics for the annual open house, tours, concerts, and other approved programs.
Conduct or assist with tours as needed.
Help recruit, orient, and schedule docents and other volunteers.
Maintain clear volunteer instructions and reliable communication.
Help develop relationships with local arts, educational, historical, and community organizations.
Board and administrative support
Participate in weekly Executive Committee meetings with the President, Secretary, and Treasurer.
Assist with board and committee meeting logistics, agendas, supporting materials, and follow-up.
Organize administrative records and help maintain consistent procedures.
Support grant administration.
Membership and communications
Maintain assigned membership and contact records.
Assist with event notices, reminders, and routine correspondence.
Protect member and donor information and follow the Society’s communications and privacy policies.
Provide photographs, event details, and updates for the newsletter, website, and social media.
Essential
Strong organizational and communication skills, with dependable follow-through.
Experience coordinating projects and events.
Experience with collections care and management.
Ability to work independently within agreed priorities and recognize when approval is required.
Confidence using email, shared calendars, spreadsheets, and online systems.
Availability for regular on-site work and agreed evening or weekend programs.
Interest in music, cultural heritage, historic houses, or community arts.
Willingness to work collaboratively with a volunteer-led board.
Preferred
Experience at a historic site or museum.
Familiarity with building maintenance and care.
A relevant degree.
Familiarity with grant applications, grant-funded projects, and reporting requirements.
Experience supporting a working board of directors.
Familiarity with PastPerfect or other collections or membership management systems.
This is a staff position, not a board or officer appointment. The Coordinator works within board-approved duties, priorities, budgets, and delegated authority.
Send a résumé and brief cover letter describing your relevant experience, interest, and availability to jobapplication@percygrainger.org. Subject line should say: Coordinator Position
Application deadline: December 15, 2026